Privacy Policy

Welcome to the HiringPartner, LLC Privacy Policy (“Privacy Policy”). We respect your privacy and are committed to protecting it through our compliance with this Privacy Policy.

HiringPartner, LLC (“HiringPartner”, “we”, “us”), provides an applicant tracking system (“ATS”) specifically created and designed for legal service providers such as law firms and legal departments inside corporations. We also maintain a legal job board on which companies can post their job openings and candidates can apply for jobs. This Privacy Policy is intended to better help you understand our practices regarding information collected through our websites and our products and services (collectively, the “HiringPartner Services” or “Services”) whether you are a corporation or law firm that uses HiringPartner’s ATS, an end user of our customers’ services that utilize our technology, a job seeker using HiringPartner’s Job Board services, or whether you are simply visiting this website.

When you interact with the HiringPartner Services, you consent to such collection, use and sharing of information as described in this Privacy Policy and our Terms of Service. If you do not consent to the terms of this Privacy Policy and our Terms of Service, do not continue to interact with or use the HiringPartner Services.

Personal Information We Collect

The HiringPartner Services gather certain information automatically, some of which may be considered personal information under applicable law.

We may collect, among other things, the following types of information:

  • Name
  • Address (including billing and shipping address)
  • Telephone number
  • Email address
  • Fax number
  • Professional information, such as employer or organizational affiliation for a customer or partner
  • Payment or financial information for billing purposes
  • Browsing activities, cookies and similar data, and platform or mobile application use data
  • Referring domain, destination domain and destination path
  • Geolocational data, including latitudinal and longitudinal data
  • Screen sharing views, at the request of customers, for support and quality assurance (“QA”) purposes
  • Any data in any files uploaded, emailed or otherwise provided by customers for support and QA
  • Operating system type and version, web server type and version, database type and version
  • Unique IDs such as a cookie placed on a computer or mobile device, or device IDs
  • IP address or MAC address, and information derived from an IP or MAC address, such as geographic location
  • User IDs and passwords for customers with accounts on the HiringPartner Services
  • Information about the performance, security, software configuration and availability of our software on your servers and network
  • Website user statistics and website and portal use and viewing activity records
  • Communication preferences
  • Other similar information

 

We may also collect information, including personal information, in the following situations:

  • Registration, purchase and use of the HiringPartner Services: Information such as name, email address, telephone number, company/organization, financial information, and other information, may be collected in connection with registration for, purchase of or use of the HiringPartner Services (for example, to sign-up for and log into the HiringPartner Services). Customers may update their information by logging into their account. Information may also be collected to track license use.
  • Communications: Personal information such as name, email address, and other information, may be collected, when provided in any communications, whether via email, social media, telephone or otherwise.
  • Support: Personal information may be collected in connection with customer support, whether via screensharing, email, social media, telephone or otherwise.
  • Surveys and Research: We may collect personal information from anyone participating in research and surveys.
  • Customer-formulated inquiries: Certain functionality included in our solutions allows our customers to formulate questions to job applicants accessing our solutions. We do not control either the content or use of those questions or the applicant responses.

 

Use of Your Information

HiringPartner Services may use the information, including personal information, collected in connection with the HiringPartner Services for the purpose of providing the Services to our customers, as well as for supporting our business functions, such as fraud prevention, marketing, analytics and legal functions, and other legitimate purposes.

To the extent permitted by applicable law and, for customer data, as permitted by our customer agreements, we may use information collected in connection with our Services:

  • To operate the HiringPartner Services and provide support.
  • To fulfill customer requests, such as to create a HiringPartner Services account or complete customer purchases.
  • To communicate with our customers; to inform customers and users of products, programs, services and promotions.
  • To send customers information regarding the HiringPartner Services and issues specifically affecting HiringPartner Services.
  • To respond to reviews, comments, or other feedback provided to us.
  • To support and personalize our Services, websites, mobile services, and advertising.
  • In the case of server logs, to help us statistically monitor how many people are using our site and for what purpose.
  • To protect the security and integrity of our Services, content, and our business.
  • To provide support
  • For benchmarking, data analysis, audits, developing new products, enhancing the HiringPartner Services, facilitating product, software and applications development, improving our services, conducting research, analysis, studies or surveys, identifying usage trends, as well as for other analytics purposes.
  • To meet our contractual requirements, to comply with applicable legal or regulatory requirements and our policies, and to protect against criminal activity, claims and other liabilities.
  • For any other lawful purpose for which the information is provided.

 

Aggregate Information. To the extent permitted by applicable law, we may use, process, transfer, and store any data about individuals and customers or partners in an anonymous (or pseudonymous) and aggregated manner. We may combine personal information with other information, collected online and offline, including information from third party sources. We may also use information in other ways with consent or as permitted by applicable law. By using the HiringPartner Services, our customers agree that we are hereby licensed to collect, use, share and store anonymized (or pseudonymized) aggregated data collected through the HiringPartner Services for benchmarking, analytics, A/B testing, metrics, research, reporting, machine learning and other business purposes.

Automated Decisions. To the extent permitted by applicable law, we may collect data in an automated manner and make automated decisions, including using machine learning algorithms, about individual users of the HiringPartner Services in order to provide or optimize the HiringPartner Services offered and/or delivered, for security or analytics purposes, and for any other lawful purpose. In some cases, the automated decision-making is used in connection with responses to inquiries that are formulated by our customers; although certain of those inquiries may be necessary for the performance of the applicable customer’s contract, we do not control either the content or use of those inquiries or the applicant responses.

Cookies

We may use cookies and similar technologies to operate and improve the HiringPartner Services, as well as to simplify our interaction with you. A “cookie” is a unique numeric code that we transfer to your computer so that we can keep track of your interests and/or preferences and recognize you as a return visitor to the Services. We may use cookies, log files, pixel tags, web bugs, web beacons, clear GIFs, Local Storage Objects (LSOs) such as HTML5 and Flash or other similar technologies to collect information about the ways you interact with and use the HiringPartner Services, to support and enhance features and functionality, to monitor performance, to personalize content and experiences, for marketing and analytics, and for other lawful purposes.

Most internet browsers accept cookies by default. You can block cookies by activating the setting on your browser that allows you to reject all or some cookies. The help and support area on your internet browser should have instructions on how to block or delete cookies. Some web browsers (including some mobile web browsers) provide settings that allow you to control or reject cookies or to alert you to when a cookie is placed on your computer, tablet or mobile device. Although you are not required to accept cookies, if you block or reject them, you may not have access to all of the features available through the HiringPartner Services.

We may use third party analytics such as Google Analytics or similar analytics services.

Data Security

To prevent unauthorized access or disclosure, to maintain data accuracy, and to ensure the appropriate use of personal information, we employ procedural and technological measures that are reasonably designed to help safeguard the information we collect. Only authorized HiringPartner personnel have access to the personal information, including server logs and cookie utilization data, that we collect. HiringPartner may use encryption, secure socket layer, firewall, password protection and other physical and logical security measures to help prevent unauthorized access to such. HiringPartner may also place internal restrictions on who in the company may access data to help prevent unauthorized access to such information.

Unfortunately, no data transmission over the Internet or data storage system can be guaranteed to be 100% secure. Therefore, despite our efforts, we cannot guarantee its absolute security. We do not warrant or represent that personal information about you will be protected against, loss, misuse, or alteration by third parties.

The safety and security of your personal data also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of our Website, you are responsible for keeping this password confidential. We ask you not to share your login or account credentials with anyone and keep your account information secure. If you believe that your access credentials or personal data have been compromised, please contact us immediately.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

Data Retention

To the extent permitted by applicable law, we may retain information for as long as the account of the customer for whom we collected the information is active, for at least six (6) months thereafter, or as long as is reasonably necessary to provide the HiringPartner Services or as needed for other lawful purposes. We may retain cached or archived copies of information. We may retain anonymized or pseudonymized, aggregated data indefinitely, to the extent permitted under applicable law. We may be required to retain some data for a longer period of time because of various laws and regulations or because of contractual obligations. We also will retain information as long as reasonably necessary to comply with our legal obligations, resolve disputes and enforce our agreements.

Cross-Device Tracking

When you use your mobile device to interact with us or use the HiringPartner Services, we may receive information about your mobile device, including a unique identifier for your device. We and our service providers and third parties we collaborate with, including ad networks, may use cross-device/cross-context tracking. For example, you might use multiple browsers on a single device, or use various devices (such as desktops, smartphones, and tablets), which can result in your having multiple accounts or profiles across these various contexts and devices. Cross-device/cross-context technology may be used to connect these various accounts or profiles and the corresponding data from the different contexts and devices.

Third Party Sites

The HiringPartner Services may provide links to other websites or resources over which HiringPartner does not have control (“External Web Sites”). Such links do not constitute an endorsement by HiringPartner of those External Web Sites. You acknowledge that HiringPartner is providing these links to you only as a convenience, and further agree that HiringPartner is not responsible for the content of such External Web Sites. Your use of External Web Sites is subject to the terms of use and privacy policies located on the applicable External Web Site. We encourage you to be aware when leaving our Services and to read the privacy statements of External Web Sites that collect your personal information.

California Privacy Rights

Under California’s “Shine the Light” law, California residents who provide personal information in obtaining products or services for personal, family or household use may be entitled to request and obtain from us, once per calendar year, information about customer information we have shared, if any, with other businesses for such other businesses’ own direct marketing uses. If applicable, this information would include the categories of resident information and the names and addresses of those businesses with which we shared such resident information for the immediately prior calendar year. To obtain this information, please contact us as privacy@hiringpartner.com. Please include sufficient personal identification information so that we can process the request, including that you are a California resident.

Minors & Children

We recognize the importance of protecting the privacy and safety of children. The HiringPartner Services are not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. Anyone under 13 should not use the HiringPartner Services. If we learn we have collected or received personal information from a child under 13 without verification of parental consent, we will delete that information. If you believe we might have any information from or about a child under 13, please contact us as set forth below.

Changes to Privacy Policy

HiringPartner may update this Privacy Policy from time to time in our sole discretion to reflect changes to our information and privacy practices. HiringPartner will post any updated Privacy Policy on this page at https://www.hiringpartner.com/privacy_policy.php or in the HiringPartner Services, or with any notice to individual users if required by applicable law. Continued use of the HiringPartner Services after any such modifications constitutes acceptance to any such modified Privacy Policy. HiringPartner encourages you to review this Privacy Policy regularly for any changes.

Questions, Complaints and Disputes

If you have any questions about this Privacy Policy, or our collection, use, sharing or storage of information about you, you can contact us by email at privacy@hiringpartner.com.

CLASS ACTION WAIVER. YOU AND WE AGREE THAT EACH MAY BRING CLAIMS AGAINST THE OTHER ONLY IN YOUR OR OUR INDIVIDUAL CAPACITY AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY PURPORTED CLASS OR REPRESENTATIVE PROCEEDING.