Job Details

BILLING MANAGER / ASSOCIATE FIRM ADMINSTRATOR POSITION

Confidential | Raleigh, NC, United States

Industry: Legal | Type: Full-Time

Posted Date: Apr 29, 2025

Salary: USD 50000 Yearly | Experience: 3 Years

Practice Areas: Real Estate, Litigation, Criminal Law, Litigation - Securities Litigation, Litigation - Appellate, Litigation - Commercial, Litigation - E-Discovery, Litigation - Entertainment, Litigation - Health Care, Litigation - International Arbitration, Litigation - White Collar Crime, Litigation - Employment, Litigation - Real Estate, Litigation - Medical Malpractice, Litigation - Construction, Litigation - Workers Compensation, Litigation - ERISA, Litigation - Tax, Litigation - Insurance, Litigation - Product Liability and Mass Torts, Litigation - General, Litigation - Personal Injury

Job Description:

The position of Billing Manager and Associate Office Administrator will be responsible for supervising and managing all Firm billing activities. Responsibilities include administrating Firm billing systems and billing software program; managing new matter in-take and file docketing systems; training and managing Firm staff on timekeeping protocols; producing and analyzing financial reports; working with Firm Controller and Firm Administrator to assist with Firm operations, including accounting, IT and social media marketing.

Specifically, the job responsibilities include:

  • Overseeing the process of daily new matter in-take and file opening, including preparation and coordination of client engagement letters, setting up new matters in billing software and confirming proper docketing of digital files;  
  • Managing daily, monthly and task-specific invoicing delivery schedules;
  • Proofreading and revising pre-bills and working with responsible attorney on invoicing clients;
  • Administering Firm billing software, including software maintenance, upgrades and licensing agreements with vendor along with software applications and protocols with Firm timekeepers;
  • Training new and managing existing timekeepers on Firm timekeeping protocols;
  • Working in conjunction with Firm Controller to prepare monthly reports based on data abstracted from Firm billing software;
  • Creating models to leverage analytics from Firm billing software to assist Firm Partners in decision making;
  • Management of Accounts Receivables;
  • Backing up Firm Controller with various accounting functions;
  • Assisting Firm Administrator with IT and marketing functions, specifically firm website and social media.

The position is full-time.  It is estimated that the billing/accounting responsibilities will require 35 to 40 hours a week.

The position reports to the Firm Administrator.

Experience in a professional service based business is preferred, but not required.  We welcome applicants without specific work experience, however the right candidate will have a high level of acumen in the following areas: business, accounting, IT and editing/copywriting. Preferred candidates have a Bachelor’s degree in Business, Accounting or Finance.