BILLING MANAGER / ASSOCIATE FIRM ADMINSTRATOR POSITION

Job Description:

The position of Billing Manager and Associate Office Administrator will be responsible for supervising and managing all Firm billing activities. Responsibilities include administrating Firm billing systems and billing software program; managing new matter in-take and file docketing systems; training and managing Firm staff on timekeeping protocols; producing and analyzing financial reports; working with Firm Controller and Firm Administrator to assist with Firm operations, including accounting, IT and social media marketing.

Specifically, the job responsibilities include:

• Overseeing the process of daily new matter in-take and file opening, including preparation and coordination of client engagement letters, setting up new matters in billing software and confirming proper docketing of digital files;  
• Managing daily, monthly and task-specific invoicing delivery schedules;
• Proofreading and revising pre-bills and working with responsible attorney on invoicing clients;
• Administering Firm billing software, including software maintenance, upgrades and licensing agreements with vendor along with software applications and protocols with Firm timekeepers;
• Training new and managing existing timekeepers on Firm timekeeping protocols;
• Working in conjunction with Firm Controller to prepare monthly reports based on data abstracted from Firm billing software;
• Creating models to leverage analytics from Firm billing software to assist Firm Partners in decision making;
• Management of Accounts Receivables;
• Backing up Firm Controller with various accounting functions;
• Assisting Firm Administrator with IT and marketing functions, specifically firm website and social media.

The position is full-time.  It is estimated that the billing/accounting responsibilities will require 35 to 40 hours a week.

The position reports to the Firm Administrator.

Experience in a professional service based business is preferred, but not required.  We welcome applicants without specific work experience, however the right candidate will have a high level of acumen in the following areas: business, accounting, IT and editing/copywriting. Preferred candidates have a Bachelor’s degree in Business, Accounting or Finance.

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